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Knowledgebase - Click on the section titles to see more categories and articles : Processing Orders and Order Management > Printing and Invoicing
PRINTING ORDER DETAILS One Stop Order Processing offers a number of different printing templates such as invoices, packing slips and picking lists. There are also other various reports available that you can print to analyse the order information in different ways. To print the current orders as they are shown select the _Print Order View_ menu option (under _File->Print_ menu option). You can choose to print off all orders or just the ones selected.   There are the reports you can print ...
When using One Stop Order Processing you can create various different reports to suit your needs, from creating invoices and packing slips to sales and profit reports. INVOICES: The invoice templates provided within OSOP, are HTML based, therefore they can be edited by anyone that can use HTML. However you can set up printing fields which help you to get to grips with basics, the following article shows you how to use them  Click here for the printing fields guide [http://moleend.helpserve...
INTRODUCED IN VERSION 2.0.0.28 The selection of print matter has been improved. It is now easier to select the paper type to use, with separate options for plain, paper, integrated labels, document enclosed wallets and Avery labels. The new options are shown below:
INTRODUCED IN VERSION 2.0.0.28 The Sales Source (e.g. Ebay) has been added to the Invoices and Packing Slips in this version. The price fields within the invoices have also been improved. If you are an existing user and would like the changes you should tick the _Reinstall default Printing templates_ option when installing the new version NOTE: When you install the default Printing templates these will overwrite any changes that you have previously made to the invoices, packing slips, purcha...
If you amend the image path (in the Product Details Feed Details page) and add the following onto the end of the image line. " width="60" height="60 This will make the image 60 pixels by 60 pixels on the invoice. For example, if the image is C:OSOPMainImage1.jpg change this to C:OSOPMainImage1.jpg" width="60" height="60
To display the currency that shows the correct type of dollar ($) (on an invoice or packing list) with the country code use the following macro. #!#[%INV_COUNTRY%][I][=]CA[CA$][[%INV_COUNTRY%][I][=]US[US$][[%INV_COUNTRY%][I][=]AU[AUS$][[%INV_COUNTRY%][I][=]NZ[NZ$][[%CURRENCY%]]]]]#!# This will display either AUS$ CA$ NZ$ US$ or the currency character (e.g. £ or €). If you wish to change a value to include the amended currency character remove the first character (the existing curre...
To add your company address to the delivery label you should use One Stop Order Processing's printing fields feature. This lets you create a macro which will insert your address into your invoice, with the least amount of editing of any html templates necessary. 1. Go to Tools->Options in One Stop Order Processing. 2. Select the Printing Fields tab. 3. Select the [%DEL_LABEL_TEXT%] (single click) 4. Click Edit. 5. Enter the following text in the Value: field. Sent by: [%COMPANY_NAME%] For ...
You can do this in 2 ways.   1. For individual values (macros), replace the macro with a new font and type. (These can be found by going to Tools->Options->Printing Fields tab) For example, to change the delivery address (on a label) to a larger red font replace the macro value with:    [%DEL_ADD%] This is shown below:      2. Change the printing style of the invoice/packing list. In the main installatio...
When you print off orders through One Stop Order Processing, the invoices and packing lists are all printed off in the order they are displayed in on the order list. You can sort the orders shown in your main order list by clicking on the headers above the field. As shown in the image below, if you click on the order date field once, they will be shown in ascending order, if you click again, they will be shown in descending order. Once you have your orders shown on the screen in the order ...
To change the size of the image on the invoice (or label) follow the steps below. If you are using a Printing Macro (e.g. [%LABEL_LOGO%]) add the following to the end of the Value: " WIDTH="{WIDTH}" HEIGHT="{HEIGHT} Change the {width} and {height} values to the size required. For example, change HTTP://WWW.1STOPORDERS.CO.UK/1STOPMAIN2.JPG to HTTP://WWW.1STOPORDERS.CO.UK/1STOPMAIN2.JPG" WIDTH="100" HEIGHT="200 You should change the Type to Text
When using the professional version or higher of One Stop Order Processing you can manage stock within OSOP You then create two types of reports to show when a product needs to be reordered, you can either set a reorder level within the product or you can wait until the product goes out of stock to reorder it. TO CREATE AN STOCK REORDER LIST DO THE FOLLOWING: Open the product dialog box -> Double click a product -> Stock Tab -> Use Stock Control ticked -> Set reorder level. Once you have s...
How to include a conditional statement into a report using Macros Html templates contain many macros to determine the data used on the report. You can create more complex macros to calculate or to only use fields if certain attributes are true. The following guide shows you all of the possible macros that can be used in One Stop Order Processing. http://www.1stoporders.co.uk/download/IL_OSOPMacros.pdf Towards the bottom of the macros guide it shows you how to create advanced macros. Note: ...
The packing list that you print from One Stop Order Processing can be modified to include certain information about the products you sell. Edit the packing list template HTML and add the relevant macros to add the information from order details and products. There is a list of all the macros available to be put onto your invoices at the following link: http://www.1stoporders.co.uk/1StopOrdersDefRO.html [http://www.1stoporders.co.uk/1StopOrdersDefRO.html] You can change the templates usin...
If you automatically change the number of items orders on a website (e.g. Ebay) to a different value, but want to include the original number of items ordered on teh Invoice, Packing Slip etc.. you can use the following macro. #!#SELECT Str(Sum(TOrderLine.nOrigQty)) FROM TOrder INNER JOIN TOrderLine ON (TOrder.nOrderSeq = TOrderLine.nOrderSeq) AND (TOrder.ID = TOrderLine.ID) WHERE TOrder.nOrderSeq = [%ORD_ID%]#!# This will create a total of all the original quantity values for each order.
Introduced in version 2.0.0.27 An option has been introduced in version 2.0.0.27 that allows you to turn off the automatic removal of blank lines when copying the customer's address to the clipboard. This has been added to the Format Address options as shown below: The option is shown at the bottom of the page, the _When copying customer address remove any blank lines_ option. When you view a customer's order details you can copy the details to the clipboard. If you do not want to include any...
In the invoice options under Tools->Options you can make changes to the layout. At the bottom of the window there is a 'Message height' value, it is 300 by default. This is shown below. Reduce this value to fit more orders on each page. For example, use a value of 10.
If you want to display additional text or change how existing values are shown only for certain Packing Lists (or Invoices) you can use the Printing Field macros. For example to display 'Please send Special Delivery' on all packing list for orders with an order value of £10 or more, do the following: 1. Open the Printing Fields options (select the Printing Fields tab in the Options dialog). Click on the Add button. Define a new Printing Field called [%EXTRA_SHIPPING_TEXT%]. . 2. Fill in a sui...
  Once orders are imported into One Stop Order Processing from any of your selling channels they are treated in exactly the same way no matter on where they have been imported from. This means the invoices and other reports can be printed at the same time. Orders can be printed onto Integrated Label paper from One Stop Order Processing.
You can amend your invoices or packing lists to show barcodes (to save re-keying the order number) by using the following approach 1 Download and install a barcode font. There are several free ones available including the following: http://www.idautomation.com/free-barcode-products/code39-font/ 2 Amend the HTML template using your HTML editor (e.g. Dreamweaver). Copy the relevant text that you want as a barcode and add a * at either side to indicate the start and stop characters for the baro...
You can amend an invoice so that it prints a second page after the main invoice. This can be either advertising or Terms and Conditions. This means that every invoice/packing list printed will print as either 2 pages or if you are using a printer that can print on the back of pages, it will print on the back of the invoice. To do this change any invoice (or packing list) do the following: 1 Open the current invoice in a text editor (e.g. Notepad). 2 Go to the end of the file and find the fol...
If you want to include a logo on your integrated label, you will need to make sure it is the correct size to fit on the label. To do this do the following : 1. Go to TOOLS>OPTIONS and select the PRINTING FIELDS tab 1, Double click on the macro you are currently using for the label logo or add a new label logo image Once this has been done a dialog will appear showing your logo, to the left of this box is a 'Create Label Logo' button. If you click on this, the logo will be resized to ma...
There are various templates that you can use in One Stop Order Processing when printing Invoices, Packing lists and Purchase Orders. To change the printing options for your Invoices, Packing lists and Purchase Orders, go to Tools / Options and click on the Invoice, Packing list or Purchase Order Options Tab. To change a report that you are using (for example an Invoice report to use Integrated Labels), you would select the 'Integrated Labels' option under 'Stationery to use' and then select ...
When you use Avery Label Paper, e.g. L8162 (16 labels per sheet) you need to setup Microsoft Internet Explorer with specific margin settings. This is explained below: 1 _One Stop Order Processing_ uses _Microsoft Internet Explorer _to print. You don't need to use _Microsoft Internet Explorer_ as your default Internet browser. To setup printing start _Microsoft Internet Explorer_. 2 Make sure that the menu bar is shown, if it is go to step 3. If not turn menus on by right clicking in the top ar...
You can change the values that are used in your invoices, packing slips and purchase orders by setting values in Tools / Options, click here [http://1stoporders.co.uk/1StopOrdersDefRO.html#AO] for more information. In addition to these standard macros, there are others available which you can use to add more information to your invoice. To change your printing fields (fields shown on your invoice) go to Tools / Options / Printing Fields tab. You will then see the screen below: You can amen...
If you want to print out a lot of orders at once, you may see delays in order processing. This is because printing large numbers of orders requires a lot of system resources such as memory and it can also take a long time to prepare the document for printing and so it may look as if the program is not responding. There is a feature in One Stop Order Processing that allows you to print orders in batches. So if for example you have 100 orders to print you could print it in batches of 20, this wo...
You can add Logos to your invoice using macros, this means that you will not have to edit the html template itself each time you want to change your image. * Follow the menu option Tools -> Options -> Printing fields * Click the logo field * Click edit * Attach your image by clicking the '...' * If the image is to large click the create logo button.
If your invoices are printed too large, too small or don't show images if you use the following procedure to setup the layout correctly. 1. Close One Stop Order Processing. 2. Run Microsoft Internet Explorer (type Windows Key and the R key, then type iexplore and press Enter). 3. To the right of the tabs click the right mouse button and select Menu bar. 4. Select the File->Page Setup menu option. 5. Make sure Print background colours and images is ticked. 6. Make sure Enable shrink to Fit ...
This problem maybe because of an upgrade or for new installations. To resolve the problem if you do the following: To check this out if you do the following: 1 Close Microsoft Internet Explorer. 2 Close One Stop Order Processing. 3 Open Microsoft Internet Explorer. 4 In Microsoft Internet Explore,r Select the Page Setup (File->Page Setup menu option). 5 Make sure Enable Shrink to fit is ticked. 6 Close Microsoft Internet Explorer. 7 Open One Stop Order Processing.
You can remove any components from the order by having a blank title (it will still use stock control for the component). However, you can't remove the main item. If you don't want the main product to be shown on the invoice or packing list is to amend do the following: 1 Open Product Management (use the Products->Manage menu option). 2 Find the product that you don't want to be shown on the Invoice and edit the product. 3 On the Main Details page Change the Title to blank text (empty). 4 ...